Buyer inquiries, seller leads, rental calls, and agent routing — captured 24/7 so your pipeline is always full, even when your team is in the field.
71%
Of real estate leads contact only the first agent who responds
5 min
Response window after which lead conversion rate drops by half
24/7
Lead capture — evenings and weekends when buyers are most active
Real estate leads are time-sensitive by nature. A motivated buyer calling about a listing on a Saturday afternoon will not call back on Monday — they will schedule a showing with whoever picks up. A seller who has just decided to list their home is a high-value lead that takes seconds to lose and months to replace. Yet most real estate agencies rely on agents who are actively in showings, on calls, or off the clock when these leads come in.
Join Intake is an AI voice receptionist that answers every inbound call for your real estate agency 24/7. It captures buyer and seller leads with complete structured intake — property type of interest, budget range, target area, timeline, and contact details — and routes each caller to the right agent or team based on their intent. Buyers go to buyer's agents. Sellers go to listing agents. Rental enquiries go to property management. Every lead is emailed to the right person the moment the call ends.
For agencies handling residential, commercial, or rental properties — and for independent agents managing their own pipeline — Join Intake means no lead is ever lost to a missed call, an occupied showing, or an after-hours inquiry.
A motivated buyer or seller calls your office at 8pm on a Sunday. Voicemail means a missed commission. Real estate leads are time-sensitive.
An agent showing a property can't answer the phone for an hour or two. That's enough time for a lead to call your competition.
A rental enquiry routed to a buyer's agent wastes everyone's time. Intent-based routing is essential in agencies handling multiple property types.
Whoever answers the phone captures whatever details they happen to remember. Structured intake means every lead has the same minimum information in your CRM.
Name, contact number, property type of interest, budget range, timeline, and area of interest — captured on every call so your agents have warm, qualified leads to follow up.
Buyer calls go to buyer's agents. Seller leads go to listing agents. Rental enquiries go to property management. Each call routed by detected intent.
Evening and weekend calls are captured completely and immediately emailed to the assigned agent so they can follow up the moment they're free.
Callers asking about specific properties are routed to the listing agent with full enquiry details captured so the agent starts the conversation prepared.
Yes. Configure departments by area, property type, or team. The AI routes by detected intent to the matching department.
Yes. All calls are answered 24/7. After-hours leads are captured and immediately emailed to the configured department contact.
Yes. Configure separate department lines for rentals and sales. The AI detects intent and routes accordingly.
Yes. Forward your existing number to Join Intake. Your callers keep dialing the same number — nothing changes from their end.
Tell us about your business. We'll configure the Real Estate Agencies template and show you a live demo of how it would answer your calls.